Purchasing Clerk

Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures.

Qualifications

Education/Certification/Experience:

High school diploma or GED

Two years accounting experience in a public education environment preferred

Special Knowledge/Skills

Knowledge of basic accounting procedures

Ability to maintain accurate and auditable records

Ability to work with numbers in accurate and rapid manner

Proficient Skills In Spreadsheets, Databases And Other Computer Software

Proficient skills in file maintenance

Proficiency in use of office machines

Strong organization skills with the ability to meet established deadlines

Effective communication and interpersonal skills

Strong customer service skills

Major Responsibilities And Duties

• Maintain and update vendor information in software system and in paper files.
• Maintain and update vendor lists and post on department website.
• Maintain documentation for board approved purchases.
• Work with district personnel to facilitate Request-For-Proposal (RFP) and bidding processes.
• Work cooperatively with district personnel to determine purchasing specifications, sources, availability, pricing and shipping information and costs.
• Compile and review requisition documentation for purchases.
• Print purchase orders daily and prepare for distribution.
• Facilitate approval process for purchases through corporate accounts.
• Assist with maintaining purchasing manual for district.
• Keep informed of and comply with state and district policies and regulations concerning primary job functions.
• Maintain confidentiality.
• Maintain punctuality in all areas.
• Maintain a positive attitude.
• Participate in staff development, faculty meetings, and special events as needed.
• All other duties as assigned by the supervisor.

None

Equipment Used

Copier, adding machine, computer, and printer

Working Conditions

Mental Demands/Physical Demands/Environmental Factors - Work with frequent interruptions; repetitive hand motions; prolonged use of computer.