Executive Assistant

Executive Assistant

Position Overview

A fast-paced and highly collaborative investment management firm is seeking an experienced Executive Assistant to provide high-level support to senior leadership. This individual will play a critical role in managing day-to-day operations, coordinating complex schedules, and ensuring seamless communication across internal and external stakeholders.

The ideal candidate is proactive, detail-oriented, polished, and capable of operating with discretion in a dynamic professional environment. This role requires exceptional organizational skills, sound judgment, and the ability to anticipate needs before they arise.

Key Responsibilities

• Manage complex and ever-changing calendars across multiple executives and time zones
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and expense reporting
• Organize and schedule internal and external meetings, conference calls, and events
• Prepare meeting materials, presentations, agendas, and correspondence
• Act as a gatekeeper and liaison between executives, investors, portfolio companies, and external partners
• Handle confidential and sensitive information with the utmost professionalism and discretion
• Support office operations and assist with special projects, team events, and administrative initiatives as needed
• Track action items and ensure timely follow-up on priorities and deliverables
• Maintain accurate records, filing systems, and contact databases

Qualifications

• 3+ years of Executive Assistant experience supporting senior executives in a fast-paced professional services, or financial services environment
• Exceptional organizational and time management skills with strong attention to detail
• Ability to prioritize competing demands and adapt quickly in a high-performance setting
• Strong written and verbal communication skills
• High level of professionalism, discretion, and emotional intelligence
• Proficiency in Microsoft Office Suite, Outlook, and virtual meeting platforms
• Self-starter with a proactive mindset and strong problem-solving abilities

Preferred Attributes

• Experience supporting multiple executives simultaneously
• Comfortable working both independently and collaboratively
• Strong sense of urgency and accountability
• Positive attitude with a willingness to take initiative and support the broader team

The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion, or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.