Administrative Assistant

Madison Group (www.madison.ca), headquartered in Vancouver, near Olympic Village, is a group of businesses in commercial and residential real estate (Madison Pacific Properties (TSX: MPC)), media and business information (Glacier Media (TSX: GVC)) and industrial automation and motor sales and service (Madison Industrial Group).

Madison is looking for an Administrative Assistant to support the day-to-day operations of the corporate head office. The successful candidate will have a high degree of professionalism in their interactions and communications as a representative of the organization. The successful candidate must also be comfortable in a multi-tasking environment and be a team player in conducting all aspects of the job.

Position type: In office, 8:30-2:30 Monday to Friday, with some flexibility.

What You Will Be Doing

• Maintain smooth daily office operations for a group of professionals
• Assist with bookkeeping, including posting deposits, generating invoices from accounting system and emailing customers, entering vendor invoices, preparing cheques, preparing expense reports and supporting accounts payable functions
• Provide general administrative support to multiple team members and departments, as needed, including general filing, scanning and photocopying, coordinating signatures, maintaining filing systems and handling confidential information
• Assist with organizing corporate or social events
• Receive and welcome visitors to the office
• Manage the organization and tidiness of the common office areas, including the kitchen and manage office and kitchen supplies
• Answer and direct incoming calls and monitor company general email inboxes, and online portals
• Sort and distribute incoming and inter-office mail, prepare packages for delivery and coordinate courier packages
• Coordinate meetings, including catering and boardroom clean up, as required
• Act as the go-to person for boardroom technology
• Other duties and ad-hoc tasks, as required

What We Offer

• $45,000 - $52,000 per annum, dependent on experience
• Extended health and dental benefits
• Collaborative and supportive environment
• Mentorship and career development support from a highly experienced leadership team
• Company social activities

What We Need From You

• Strong verbal and written communication, organizational and time management skills
• Demonstrated ability to manage multiple tasks concurrently with attention to detail
• Ability to consistently meet deadlines while working both independently and with a team
• Proactive go-getter with a positive attitude, looking to be a benefit to the whole office
• High standard of professionalism and integrity in all interactions and ability to keep confidential information
• Proficiency using Microsoft Excel, Word, and PowerPoint, Zoom and Teams video conferencing platforms, and other software
• Experience with general bookkeeping and accounting systems is an asset
• Experience providing administrative support for property leasing activities is an asset

Madison is committed to a diverse and inclusive workplace. We are an equal opportunity employer that does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, disability, age, or other legally protected status.