Executive Assistant

Position Summary

EXECUTIVE ASSISTANT

JOB ID: 6814

REGULAR/FULL-TIME

LOCATION: BURNABY, B.C

To be considered for this role, applications MUST be submitted online, by clicking on 'Apply' below.

• Join one of BC’s Top Employers!
• Be part of an exceptional company culture with great employee benefits and a healthy work/life balance!

BC Housing thanks all applicants for their interest; only those selected for an interview will be contacted. This position is only open to those legally entitled to work in Canada.

THE ORGANIZATION

BC Housing is a provincial Crown Corporation that develops, manages and administers a wide range of subsidized housing options for those most in need across the province to address critical gaps across the housing continuum ranging from emergency shelter through to rent assistance in the private market and affordable home ownership. Share in the rewards of working with an organization that offers challenging work and competitive compensation and supports the growth and development of its people.

Our mission is to provide access to safe, quality, accessible, and affordable housing options. We do this to promote strong, inclusive communities where people can thrive.

BC Housing offers competitive salaries and an excellent benefits package. But a job is more than a pay cheque. We also offer our staff the opportunity to work together to make a difference. When employees go home at the end of the day, they experience the satisfaction of knowing they’ve helped provide safe, affordable housing for British Columbians. And while they’re here, employees can take advantage of many opportunities:

• In-house training, and training at other institutions, for courses related to employees’ current positions or to prepare them for advancement within BC Housing.
• Wellness programs including physical fitness, programs to help employees quit smoking, free flu shots, mental health resources, and lunch-and-learn lectures and seminars.
• Recognition programs including long-term service awards, idea recognition and outstanding performance awards.
• Livegreen incentives include an employee transit pass program, and other initiatives that encourage alternative, sustainable transportation (even a bike purchase program!).
• An active Social Club that organizes special events like seasonal parties and arranges group discounts to other events.
• Participation in community and charitable events.

** Please note: Eligibility for benefits offered is based on employment status **

EXECUTIVE ASSISTANT:

($73,747 - $86,761 Annually)

Position Summary

Reporting to the VP, Information Management & Technology, the Executive Assistant is accountable for the efficient management of the Office of the Vice President (VP) . The position provides executive assistance to the VP including confidential issue management, travel logistics, calendar management, PCard processing, and overseeing the flow of information between the VP and IT managers. The position manages and coordinates submissions to the senior executives, supports operation and administration of the branch, coordinates branch communications and correspondence and acts as administrative liaison with other departments/branches and external contacts.

CANDIDATE PROFILE

The successful candidate will have the following:

EDUCATION & EXPERIENCE:

• Diploma in commerce, business administration or other relevant discipline.
• Considerable experience as an executive assistant in managing the administrative aspects of the office of a senior executive within a fast paced, complex environment.
• Or an equivalent combination of education, training, and experience acceptable to the Employer.

KNOWLEDGE, SKILLS AND ABILITIES:

• Sound knowledge of the principles and practices of managing administrative activities for the office of a senior leader
• Good understanding of the management, business and administrative practices of IT projects and day to day technical support.
• Well versed in Information Technology, especially with technical jargon and the various functional areas within an IT branch or department
• Good understanding of IT systems and excellent computer skills, including a high level of technical proficiency with Microsoft products including Word, Excel, Powerpoint, Teams, Planner, Visio, PowerBI and Project.
• Excellent written and verbal communication skills, including the ability to convey technical information effectively
• Excellent organizational, analytical, problem solving, time management and expediting skills
• Ability to adapt to evolving IT tools and processes quickly
• Ability to work effectively and collaboratively with cross-functional teams and with all levels of staff
• Ability to exercise a high degree of accuracy and attention to detail, when working with financial information
• Ability to learn, understand and apply branch policies, programs and operating requirements.
• Ability to manage multiple issues and projects, co-ordinate work with others, keep branch leadership apprised of major issues and adapt to changing priorities.
• Ability to work effectively under pressure and manage competing priorities.
• Ability to exercise judgment, diplomacy, and tact in dealing with confidential matters
• Ability to foster strong working relationships with internal and external stakeholders to accomplish objectives

How to Apply:

Please review the attached job description for a complete list of duties, qualifications and competencies. To be considered for this competition, applicants must submit a cover letter and resume clearly identifying how they meet the qualifications necessary for this position. This information will be used as part of the selection process.

Your cover letter and resume should be submitted as one document in your profile when applying for this position. Please add your cover letter to your resume and submit both documents as your resume.

Please Review The Job Description Prior To Applying

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As part of the application process, you will be prompted to fill out a questionnaire which must be completed in order for your application to be considered. Please allot up to 5 minutes to fill it out after submitting your resume and cover letter as one single document.

Only applications submitted using the Online Recruitment System at www.bchousing.org/careers will be accepted

If you are passionate about what you do and want to use your expertise to engage in meaningful and challenging work, please apply to join our team today at www.bchousing.org/careers

At BC Housing, we're committed to providing a healthy, safe and inclusive workplace where respect and diversity are recognized assets. We invite and welcome applications from women, visible minorities, Indigenous Peoples, People with Disabilities, people of all sexual orientations and gender identities, and all people committed to meaningful work that makes a difference. We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you require accommodations at any point during the application and hiring process, please contact [email protected] .

We didn’t become one of BC’s Top Employers and one of Canada’s Greenest Employers without a lot of thought, care and consideration for our team and environment. Our supportive and collaborative workplace balances engaging and challenging work with personal development and wellness initiatives.

• Indigenous candidates are welcome to connect with an Indigenous team member in our organization to discuss the recruitment process and our workplace, please contact [email protected] to arrange a call.)

Apply Now : www.bchousing.org/careers

Have questions/issues about the application process? Please see our FAQ’s for some useful information.

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