Business Operations Specialist

Job Description: Business Operations & Project Coordinator

Role: Business Operations & Project Coordinator (or Operations Manager)

Location: Globally Remote (Must operate within UK business hours)

Employment Type: Full-time (Contractor or Employee)

About Us Allume Energy is revolutionising solar access for flats. We’ve developed a world-first technology that allows a single rooftop solar system to be shared across multiple apartments in the same building. As the creator of the world’s only hardware for sharing rooftop solar in multi-tenanted buildings, our mission is to make clean energy accessible to everyone.

The Role We are looking for a highly organized, trustworthy, and adaptable Business Operations & Project Coordinator. As our team grows across the UK and into mainland Europe, we need a central "hub" to keep our operations running smoothly. You will be the glue that holds our administrative, HR, and project tracking functions together. One day you might be onboarding a new hire and booking a team off-site; the next, you’ll be tracking complex stakeholder communications with government and industry bodies.

Key Responsibilities

Business Operations & HR Admin:

• Act as the primary liaison with our payroll provider, ensuring all payroll information is communicated accurately, securely, and confidentially.
• Manage the full onboarding and offboarding process for staff (purchasing laptops/equipment, setting up software accounts, creating logins).
• Facilitate Learning and Development initiatives for the Team.
• Maintain and renew annual company insurances and manage other core business administration tasks.
• Process and manage executive expenses.

Project & Stakeholder Coordination:

• Act as a central tracker for our external interactions with government divisions (e.g., DESNZ), funding bodies (ORP, Warm Homes), industry bodies (Ofgem, Retrofit Academy, ENA), and major partners (E.ON).
• Maintain a clear map of contacts, departments, and ongoing communications across these various entities.
• Monitor actions across 5 major E.ON workstreams. While you won't project manage these directly, you will keep a bird's-eye view, ensuring internal team members are nudged and deadlines are met.

Executive Support & Event Management:

• Provide light PA support to the senior leadership team to help them optimize their time.
• Organise end-to-end logistics for bi-monthly staff gatherings, including international flights, trains, accommodation, and meals.

About You:

• Highly Trustworthy: You will be handling sensitive payroll and HR data.
• Exceptionally Organized: You naturally bring order to chaos and love a good tracking system.
• Adaptable: You are comfortable pivoting from high-level project tracking to routine administrative tasks.
• Proactive: You don't wait to be asked; you see what needs to be done, gently nudge stakeholders to complete actions, and keep things moving.
• Growth-Minded: You are excited about the prospect of your role growing in scope and responsibility as we expand into mainland Europe.