Administration Officer - West End State School

West End State School has an exciting opportunity for a highly organised and customer-focused Administration Officer to support the effective financial operations of the school. This is a part time role of 43.5hrs per fortnight/3 days a week (0.6FTE), until 11 December 2026 unless otherwise determined.

About The School

West End State School is a vibrant and diverse inner-city primary school with a strong commitment to innovation, inclusion, and community. As our school continues to grow and evolve, we provide high-quality learning environments supported by reliable, modern, and inclusive student services. Our school's vision to “Empower every student to achieve their personal best to make the world a better place” drives us in everything we do. We have a passionate and committed staff, who ensure that every student has the opportunity to reach their full potential.

About The Role

This role is centred on finance administration and accounts receivable functions, including invoicing, receipting, payment plans, debt recovery, bank reconciliations and maintaining accurate financial records within departmental systems.

Working closely with the Business Manager, the successful applicant will provide high-quality financial support while delivering professional service to staff, families, and community. The role requires strong attention to detail, sound communication skills, the ability to manage competing priorities and a commitment to accuracy, confidentiality, and continuous improvement.

The successful applicant will also be required to undertake broader administration duties as needed, including providing professional front office and reception support within the school environment.

Your Responsbilities

• Assist in the development and delivery of systems and processes that contribute to the achievement and enhancement of outcomes through improved financial and resource management, the provision of best practice services, systems and policies, and the provision of professional analysis and advice.
• Perform the day to day management of the school's financial activities, including identifying problems, negotiating with program managers, conducting research, seeking advice and recommending solutions.
• Provide a range of financial administrative activities and operations including the provision of data entry, maintain financial registers, and providing computing and clerical support for the effective operations of the office.
• Assist in managing the Student Resource Scheme, Accounts Receivable, Bank Reconciliation and Business Activity Statement (BAS)
• Assist in the management of payment plans, Centerpay, school/college purchased time, and identifying and implementing process improvement opportunities.
• Undertake the reconciliations of invoicing, receipting and reconciliation of customer accounts.

Please view the role description for a full list of responsibilities.

Interested? To Apply: 

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a 2-page written statement in response to the attached role description - Work Profile, Administration Officer AO3 Finance (receivable)
• Attach a copy of your mandatory qualifications/registration outlined in the attached role description

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

Occupational group Administration