Personal Assistant

Job Purpose:

The role of Personal Assistant to CXO will support the smooth day-to-day running of the CXO’s office. The incumbent is expected to understand the business in order to provide efficient support to the CXO. He/ she provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests. The incumbent will also participate in special projects / event management as per requirement.

Key Responsibilities:

Act as the CXO’s first point of contact with people from both inside and outside the organization

Provide end to end calendar management for CXO.

Schedule meetings taking into account the different time zones and ensure the CXO has all the required documents.

Prepare agendas, take minutes of meetings and follow-up as required.

Book all travel arrangements, accommodation and organize itineraries Collate and submit claims (Travel, FPA etc.)

Prepare reports and presentations by gathering data and putting it in the required format

Maintain confidentiality in reports as relevant to top management level

Prepare periodic communications to internal and external stakeholders

Assist with end-to-end data management and ensure confidential data and documents are password protected

Act as gatekeepers and problem solvers, keep the company organized, boost morale and increase productivity

Develop knowledge on IT system process and Digital Signature process

Stay updated on basic SAP - PR/PO process

Create a friendly work atmosphere while maintaining the office decorum with full integrity

Education: Bachelor’s degree in any discipline (Full Time)

Experience:

5+ years’ experience in a similar role working for an CEO / MD level individual

Proficient in SAP e-Expenses, online tools

PowerPoint skills and advanced Microsoft Word and Excel

Knowledge of G Suite / e-mail systems

Experience of working in airline / travel agency setup

Experience of handling international travel bookings, forex etc.