Administrative Assistant

Valley Catholic High School is seeking an Administrative Assistant who will serve as a Front Office Manager / School Registrar welcoming face and organizational hub of the school. This individual manages front office operations while also overseeing key student records and attendance systems essential to the daily functioning of the school.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced, student-centered environment.

General Information

• Position Type: Full-time, 11-month position
• Compensation: Based on experience (aligned with administrative support scale)
• Benefits: Medical(Rx and vision included), dental (DMO and PPO options), basic life and disability insurance and retirement options
• Start Date: This position will begin work on August 17, 2026, to prepare for the school year and is to be completed in accordance with the published school calendar as instructed by the school’s administration.

Primary Responsibilities

Front Office & Community Engagement

• Serve as the first point of contact for students, families, and visitors
• Greet and assist all guests with professionalism and hospitality
• Answer and direct incoming phone calls and respond to general inquiries
• Support a positive and welcoming school environment aligned with the Sisters of St. Mary of Oregon core values

Attendance & Student Services

• Monitor, record, and maintain daily student attendance, including absences, tardies, and early dismissals
• Communicate attendance information with families and school personnel
• Support student check-in/check-out processes and daily needs
• Generate and share attendance reports with appropriate staff

Registrar & Records Management

• Maintain accurate and confidential student records, including enrollment and demographic information
• Support student record compliance, including immunization tracking and reporting requirements
• Process student records requests, transfers, and verifications
• Assist with transcript management and end-of-year record processes

Office Operations & Systems

• Maintain front office organization, supplies, and procedures
• Support school communication systems, including announcements and messaging platforms
• Oversee substitute management system
• Distribute mail and coordinate packages for staff
• Ensure efficient and consistent front office operations

Administrative & Event Support

• Provide logistical support for school events such as Open House, Parent/Teacher Conferences and admissions-related activities
• Assist with coordination of school safety procedures and emergency drills
• Collaborate with the administrative team to support overall school operations
• Maintain VCHS master calendar

Qualifications

• Experience in a front office, administrative, or school setting preferred
• Strong interpersonal and communication skills
• Ability to multitask and prioritize in a dynamic environment
• High level of organization and attention to detail
• Comfort with technology (Google Suite) and ability to learn PowerSchool (student information system)
• Ability to handle confidential information with discretion
• Commitment to the mission and values of the Sisters of St. Mary of Oregon
• Background screening required for all campus employees.

SSMO Sponsored ministries encourage people from all backgrounds, communities, and industries to apply.

This is a non-management position

This is a full time position