Events, Tradeshow & Marketing Assistant

Position Summary

The Events, Tradeshow & Marketing Assistant supports the planning, coordination, and execution of events, trade shows, and related marketing initiatives. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment and excels at collaborating across teams to deliver well executed, memorable brand experiences.

Key Responsibilities

Events & Tradeshows

• Assist with the planning and execution of events and trade shows including on-site support
• Coordinate logistics including venues, vendors, shipping, registrations, travel, and on-site needs
• Support exhibitor booth management, materials preparation, and inventory tracking
• Assist with post-event reporting, lead tracking, and follow-up activities
• Collaborate on booth design, branded premiums and event signage

Administrative & Coordination Duties

• Maintain event timelines, checklists, and project documentation
• Manage event budgets, expense tracking, PO submission and invoice processing
• Help maintain event databases and contact lists
• Perform general administrative tasks related to marketing and events
• Maintain assets like signage, booth designs and web pages to make sure information is current

Qualifications

Required

• 1–3 years of experience in events, marketing, hospitality, or administrative support
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Proficiency in Outlook, Excel, Word, PowerPoint
• Is composed under pressure

Preferred

• Experience with trade shows or corporate events
• Familiarity with, event platforms like Cvent, or marketing and sales platforms like Sales Force, Asana, etc.
• Associate’s or Bachelor’s degree in Marketing, Communications, Hospitality, or related field

Skills & Competencies

• Detail-oriented with strong follow-through
• Ability to manage multiple projects simultaneously
• Strong interpersonal and customer service skills
• Problem-solving mindset with adaptability under pressure

Physical & Travel Requirements

• Ability to lift and transport event materials (up to 25–30 lbs as needed)
• Ability to travel (domestically) and work occasional evenings or weekends

Why Join Us

• Hands-on experience with high-visibility events and marketing initiatives
• Opportunity for growth within events, marketing, and brand strategy
• Collaborative and energetic team environment