Administrative Assistant

Position Title: Senior Administrative Assistant

Location: 3 days in office Miami, FL 33126

Job Summary

• Your primary responsibility will be to provide administrative support to the division, enabling these field sales departments to grow our brands and our business ahead of target and ahead of the competition. You will establish and foster relationships that will drive this success.
• Who will love this job
• You thrive on creating order out of chaos — managing calendars, meetings, and details gives you energy.
• You can juggle multiple priorities without missing a beat and are known for keeping things running smoothly behind the scenes and love being the go-to person who helps others succeed and takes pride in contributing to a positive, efficient workplace.

What you'll do

• Responsible for all administrative duties, including travel arrangements, calendar management, expense account filing and tracking, meeting planning and supporting the Division Vice President (DVP) and Commercial team.
• Act as the Office Manager for Regional office providing office upkeep, leading point of contact for building, ordering supplies, submitting office invoices, coordinating samples.
• Responsible for representing the DVP leaders in company communications (i.e.: phone/mail/email, company notes, holiday cards, etc.).
• Coordinate and manage divisional and team meetings.
• Maintain key dates on master calendar for the leadership teams
• Coordinate administration of IT needs (new phones, computer equipment, office access etc).
• Assist with new hire training/orientation and standardize onboarding for all new employees to either division.

Required Qualifications

• Bachelor’s Degree preferred, advanced training in MS-Office preferred.
• 5+ years of previous experience, supporting multiple individuals and/or groups in a fast- paced environment.
• Beverage alcohol or other CPG experience is a plus