HR & Executive Personal Assistant

About Quanta Tech Systems

Quanta Tech Systems LLC is a technology company focused on software engineering, AI-driven solutions, cybersecurity, fintech, and emerging technologies. We build products and infrastructure designed for modern digital businesses and fast-growing ventures.

We are looking for a highly organized and motivated HR & Executive Personal Assistant to support internal operations, hiring processes, and executive-level coordination.

This is a junior role with strong growth potential. AI proficiency is a mandatory requirement.

Responsibilities

• Assist with recruitment processes and candidate coordination

• Schedule interviews and manage calendars

• Communicate with applicants and maintain hiring pipelines

• Coordinate onboarding and employee documentation

• Help organize HR records and internal workflows

• Support executives with administrative and personal assistant tasks

• Manage meetings, reminders, travel arrangements, and follow-ups

• Draft emails, documents, reports, and internal communications

• Use AI tools to increase efficiency and automate workflows

• Assist with project coordination across departments

• Perform internet research and gather business information when needed

• Support internal operational and team-management tasks

Requirements

• Strong AI proficiency is mandatory

• Must actively use tools such as AI assistants, automation tools, and modern productivity software

• Strong written and verbal English communication skills

• Excellent organizational skills and attention to detail

• Ability to multitask and work independently

• Comfortable handling confidential information

• Strong internet research abilities

• Proficiency with Google Workspace and Microsoft Office tools

• Fast learner with strong problem-solving skills

• Positive attitude and willingness to grow

Preferred Qualifications

• Previous HR, recruiting, administrative, or assistant experience

• Familiarity with Notion, Slack, Trello, ClickUp, HubSpot, or CRM systems

• Experience using AI for workflow optimization

• Interest in technology, startups, fintech, AI, or cybersecurity

What We Offer

• Fully remote position

• Opportunity to work with a fast-growing technology company

• Hands-on experience across HR, operations, and executive functions

• Exposure to AI and emerging technologies

• Career growth opportunities

• Flexible and dynamic work environment

To Apply

Please send:

• Resume

• Short introduction about yourself

• Examples of AI tools you actively use and how you use them professionally

• Optional: short Loom video introducing yourself