Executive Assistant I

The Executive Assistant I will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Responsibilities:

• Answers phones and directs all incoming calls to appropriate party promptly and efficiently.
• Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents.
• Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner.
• Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines.
• Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.
• Processes incoming and outgoing mail.
• Records and distributes minutes and other relevant information to appropriate participants in a timely manner.
• Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs.
• Arranges travel schedule and reservations for executive management as needed.
• Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings.
• High school diploma or equivalent
• 8 years' experience in an increasingly responsible administrative support role
• 5+ years' experience with support at the executive level
• Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook
• Excellent calendar management skills, including the coordination of complex executive meetings
• Experience assisting management with the creation of PowerPoint presentations
• Experience scheduling travel arrangements for management

UPMC is an Equal Opportunity Employer/Disability/Veteran