Executive Assistant to Chairman/Founder & CEO

A highly specialized and innovative technology company is seeking an Executive Assistant to serve as a trusted “right hand” to the CEO. This is an exciting opportunity to support a dynamic leader within a stable, growth-oriented organization focused on advancing modern software and manufacturing solutions. The ideal candidate is proactive, resourceful, and personable, with the ability to anticipate needs and operate effectively in a collaborative, entrepreneurial environment.

About the Job:

• Act as a true “gatekeeper” and partner to the CEO; manage complex calendar scheduling, meeting coordination, and shifting priorities
• Prepare the CEO for meetings, presentations, and external engagements, ensuring alignment, organization, and follow-through
• Serve as a key liaison to internal team members and external stakeholders; maintain strong, professional relationships
• Support client-facing activities, including communication, follow-up, and coordination to ensure a high-touch experience
• Assist with planning and coordination of meetings, presentations, and occasional events
• Help create structure and streamline processes in a growing, fast-paced environment
• Leverage tools and technology, including AI where applicable, to improve workflows and efficiency
• Provide administrative and operational support (e.g., expense tracking, basic financial coordination)
• Offer occasional support to additional leadership, as needed
• Remain flexible and responsive in a role that evolves alongside the business
• Competitive salary based on experience and discretionary bonus; health insurance; 401(k) with company match

About You:

• Bachelor’s degree preferred, or equivalent experience
• 5+ years of experience supporting a senior executive, entrepreneur, or leadership team
• Highly organized with exceptional attention to detail and the ability to manage competing priorities
• Proactive, self-sufficient, and solutions-oriented with strong judgment and common sense
• Personable and professional, with strong interpersonal skills and comfort interacting with a variety of stakeholders
• High level of discretion and integrity in handling confidential information
• Comfortable working in an entrepreneurial environment with evolving structure
• Interest in leveraging technology and tools (including AI) to drive efficiency and innovation (familiarity with AI tools a plus)
• Strong written and verbal communication skills; proficiency in Microsoft Office Suite (Outlook, Teams, etc.)
• QuickBooks proficiency a plus

Standard business hours (Monday–Friday) in-office, with flexibility in start and end times.