Executive Assistant

Who are we?

At Finastra, we’re a global leader in financial services software, dedicated to expanding access to financial services and shaping what’s next for the industry. Our technology powers mission‑critical solutions across Lending, Payments and Universal Banking, supporting over 7,000 customers, including 80% of the world’s top 50 banks, in more than 110 countries.

What Will You Contribute?

The Executive Assistant provides high-level administrative and operational support to senior leadership, ensuring seamless coordination across internal teams and external stakeholders. This role is critical to enabling strategic execution by managing complex calendars, preparing executive communications, and facilitating smooth operations across global locations. The ideal candidate is highly organized, proactive, and confident in engaging with executives and senior stakeholders.

Responsibilities & Deliverables

Executive/ VP-Level Support

• Manage dynamic calendars with precision, including scheduling across multiple time zones and coordinating high-priority meetings.
• Arrange complex domestic and international travel, including itineraries, accommodations, and expense reporting.
• Prepare and edit correspondence, reports, presentations, agendas, and meeting minutes with a high level of accuracy and professionalism.
• Handle confidential communications and documentation with discretion and sound judgment.

Strategic Coordination & Prioritization

• Track key initiatives and ensure timely follow-up on strategic deliverables.
• Anticipate executive needs and proactively manage shifting priorities in a fast-paced environment.
• Prepare executive briefings and support alignment across business priorities.
• Push back when necessary to protect time and ensure focus on top priorities.

Global Stakeholder Engagement

• Facilitate communication and relationship management across global teams, including coordination across multiple time zones.
• Serve as a liaison between executives and internal/external stakeholders, ensuring timely and effective communication.

Required Skills & Experience

• Proven experience supporting senior executives, in a fast-paced, global organization.
• Strong calendar management and organizational skills, with the ability to prioritize and multitask effectively.
• Experience working across multiple time zones and supporting global teams.
• Industry experience in banking, financial services, or technology is a strong plus.
• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Zoom, SharePoint).
• Excellent interpersonal and communication skills, with the ability to build relationships and influence at all levels.
• Demonstrated ability to be proactive, take initiative, and push back when needed to ensure alignment and execution.
• Ability to manage sensitive information with discretion and professionalism.

Benefits

We are proud to offer a range of incentives to our employees worldwide. These benefits are available to everyone, regardless of grade, and reflect the values we uphold:

• Flexibility: Enjoy unlimited vacation, based on your location and business priorities. Hybrid working arrangements, and inclusive policies such as paid time off for voting, bereavement, and sick leave.
• Well-being: Access Confidential one-on-one therapy through our Employee Assistance Program, find support from our network of Wellbeing Champions and Gather Groups, and a calendar of monthly events and initiatives designed to help you thrive - Inside and Outside of work.
• Medical, life & disability insurance, retirement plan, lifestyle and other benefits*
• Sustainability: Benefit from paid time off for volunteering and donation matching.
• DEI: Participate in multiple DE&I groups for open involvement (e.g., Count Me In, Culture@Finastra, Proud@Finastra, Disabilities@Finastra, Women@Finastra).
• Career Development: Access online learning and accredited courses through our Skills & Career Navigator tool.
• Recognition: Be part of our global recognition program, Finastra Celebrates, and contribute to regular employee surveys to help shape Finastra and foster a culture where everyone is engaged and empowered to perform at their best.
• Specific benefits may vary by location.

At Finastra, each individual is unique, bringing their own ideas, thoughts, cultural beliefs, backgrounds, and experiences together. We learn from one another, embrace and celebrate our differences, and create an environment where everyone feels safe to be themselves.

Be unique, be exceptional, and help us make a difference at Finastra!