Executive Assistant/Office Manager

Job Title: Executive Assistant/Office Manager

Reports to: Managing Partner

Location: Onsite- Greenwich, CT

Status: Full-time

About the Company:

Factory LLC is a private equity firm that makes control investments in the North American packaged food and beverage sector. The firm partners closely with management teams to drive long-term value creation through disciplined capital allocation and operational oversight.

Role Overview:

The Executive Assistant/Office Manager will provide high-level administrative and operational support to the Factory LLC investment team. This role is critical to the day-to-day functioning of the portfolio and requires exceptional organization, discretion, and attention to detail. The ideal candidate is proactive, service-oriented, and comfortable owning office operations while supporting financial and administrative activities in a fast-paced investment environment.

Key Responsibilities:

• Provide comprehensive administrative support to the Partners, including calendar management and meeting coordination.
• Organize key annual investor meeting, managing venue arrangements, material, catering and onsite logistics.
• Manage office operations, including ordering office supplies and maintaining common areas.
• Serve as the primary point of contact for vendors, building management, and service providers.
• Assist with basic bookkeeping tasks, including invoice processing and record maintenance.
• Prepare and process expense reports, track reimbursements, and ensure timely submission.
• Support bank-related activities, including initiating and tracking bank wires.
• Assist with capital call administration, including preparation, tracking, and documentation support.
• Plan and support internal and external meetings, including preparation of presentation materials.
• Coordinate travel arrangements, including flights, hotels, ground transportation, and itineraries.
• Support ad hoc projects and special initiatives as assigned.

Qualifications:

• Minimum 3 years of administrative or office management experience, preferably within private equity, finance, professional services, or a fast-paced corporate environment.
• Experience with bookkeeping, expense management, and financial administration highly preferred.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with expense and accounting systems a plus.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and deadlines simultaneously.
• High level of discretion and professionalism.
• Comfortable working independently and as part of a small, collaborative team with a strong sense of ownership.
• Flexible and adaptable to changing priorities in an environment that values urgency, responsiveness, and sound judgment.