Administrative Assistant

This Full-Time position is your opportunity to take your financial and analytical skills to the next level with endless possibilities! This position is responsible for multiple job duties including areas of cashiering and settlement, payroll, accounts receivables and payables, and departmental Global Control Standards compliance as well as other duties as assigned. Position will provide support for period end results, as well as run reports and review for any discrepancies or inaccuracies and investigate if necessary.

Responsibilities Include But Are Not Limited To

• Daily Cashiering Processes, utilizing internal and external systems
• Daily Dispute case research and resolution utilizing internal systems
• Weekly/Daily research of short pays and rebills
• Weekly Payroll Processes as needed, utilizing Kronos Timekeeper and SAP
• Period End Reconciliation of internal ledgers, trend reporting
• Provide dedicated administrative support in a professional, confidential and organized manner
• Monitor email and phone calls; proactively respond to and/or coordinate issues when possible
• Maintain and update distribution and contact lists
• Organize/maintain department files, both electronic and hard copy
• Daily interaction with all Functional Teams
• Maintain high level of integrity and professionalism in handling confidential material on a daily basis
• Ability to work proficiently and calmly under pressure situations
• Administer specific applications/time bound processes in an accurate and timely manner
• Highly proficient in Microsoft Office (excel, word, power point, outlook)
• Basic administrative support (phones, copies, office supplies, etc.)
• Capable of creating customized actionable market reports using pivot tables, advanced formulas or macros
• Work on special projects as necessary
• Other duties as assigned to support the team in the administrative function
• Support Community projects
• Support Management to provide them more time with front line
• Ensure participation and compliance with all Payroll/GCS audit procedures
• Analytical ability to summarize data, develop recommendations and implement solutions
• Accurate and detail-oriented individual
• Ability to perform all functions with a high degree of accuracy

Requirements

Qualifications/Requirements:

Skills & Capabilities

• Excellent analytical skills and the ability to translate analytical findings into actionable solutions and processes
• Ability to function well in a team environment
• Strong communication skills across multiple platforms
• Exceptional Attention to Detail
• Results oriented with the ability to complete assignments accurately in a timely manner
• Ability to handle multiple priorities
• Proficient in Microsoft Office, specifically in regards to Outlook and Excel
• Ability to quickly learn various in-house software applications
• Aptitude to work with minimal supervision
• Self-motivated and high level of initiative
• Analytical ability to summarize data, develop recommendations and implement solutions
• Accurate and detail-oriented individual
• Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally.
• Must be strong team player and assist other department staff when necessary
• Willingness to learn and take on projects
• Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed
• Provide comprehensive support to team to enable delivery of plan and business priorities
• Create Efficiency by meeting SMART objectives to drive business results
• Must be able to lift 10 lbs, continuously stand, rotate, twist, lift

Relocation Eligible: Not Eligible for Relocation