Academy Secretary Youth Apprentice

Description

Key Responsibilities

• Purchasing & Financial Support
• Process and track purchase requisitions for Tech Ed, Health Services, and other Academy pathways.
• Monitor department budgets and assist with reconciling minor overages and fund transfers.
• Maintain accurate records of receipts, invoices, and packing slips for audit compliance.
• Communicate with vendors to obtain quotes and track delivery timelines for specialized equipment.
• Transportation Coordination
• Schedule and coordinate busing for Academy field trips, externships, and student competitions.
• Data Entry & Program Tracking
• Enter and maintain student records in the Youth Apprenticeship database.
• General Office Support
• Assist in the preparation of flyers, invitations, and digital communications for employer events.
• Manage sensitive information with a high degree of confidentiality (specifically regarding student personal data and employer records).
• Provide a professional "front face" for the office when interacting with students, staff, and community partners.

Qualifications & Skills

• Organizational Expert: Ability to juggle multiple deadlines, from bus schedules to budget cycles, without breaking a sweat.
• Technical Proficiency: Strong skills in Microsoft Excel/Google Sheets (for data entry) and district purchasing software.

Candidate Requirements

Additional Requirements

• Cover Letter
• Resume