Executive Assistant To Ceo

Executive Assistant to the CEO

Location: Pasig(Onsite)

Full-time

Direct reporting to CEO / Chief of Staff

We are looking for a highly organized and proactive Executive Assistant who can support daily executive operations and help manage schedules, coordination, and administrative tasks in a fast-paced environment.

Key Responsibilities

Administrative Support

• Manage the Chief of Staff`s calendar, including scheduling meetings, coordinating with internal and external stakeholders, and ensuring alignment with business priorities.
• Handle travel arrangements, including booking reservations, accommodations, and transportation, for special projects and engagements.
• Maintain and organize records, including reports, invoices, and expense reports while ensuring confidentiality of records.
• Perform bookkeeping tasks.
• Prepare and manage correspondence, emails, and other communication on behalf of the Chief of Staff.
• Assist with personal tasks and errands as required.

Project Coordination

• Provide support in tracking key deliverables and timelines for initiatives.
• Work with different departments to ensure smooth execution of project objectives and milestones.
• Develop and maintain project documentation, including project plans, status reports, and meeting minutes.
• Assist in risk assessment and mitigation strategies for projects.

Communication and Liaison

• Act as the point of contact between the Chief of Staff and other teams, partners, and stakeholders.
• Draft, proofread, and edit presentations and reports related to special projects.
• Assist in coordinating events, activations, or meetings related to project initiatives.
• Build and maintain strong relationships with key stakeholders and partners.
• Ensure timely and effective communication of project updates to all relevant parties.

Office Management

• Oversee the offices operational activities, ensuring a conducive and efficient working environment.
• Order and manage office supplies and equipment.
• Coordinate with IT and facilities teams for any office-related needs.

Physical Requirements

• Ability to work in a standard office environment and perform computer-based tasks for extended periods
• Ability to communicate effectively with team members and stakeholders
• For field roles: ability to travel within assigned operational areas
• Ability to occasionally stand, walk, or move between work locations depending on job responsibilities

Why Join Xpress

At Xpress, we believe our employees are key to our success. We offer a supportive environment where individuals can grow professionally while contributing to a fast-growing mobility platform.

Employee Benefits And Perks

• 20 Days Annual Leave Combined Sick Leave (SL) and Vacation Leave (VL) for work-life balance
• 1,000 Monthly XPay Credits Free transportation using Xpress 2-Wheel or 4-Wheel Taxi services
• Comfortable Office Environment Modern workspace with free coffee in the pantry
• Flexible Working Hours Enjoy daily flexi-time arrangements
• HMO Coverage Provided upon regularization
• Salary Loan Program Available upon regularization through Cebuana Advance
• Monthly Allowances May include clothing allowance, laundry allowance, rice subsidy, medical allowance, and other employee support benefits
• Company Events Participate in team building activities, Halloween celebrations, year-end parties, and other company events

Data Privacy Notice

By submitting your application, you authorize Xpress to collect, process, store, and use your personal information for recruitment, evaluation, and employment-related purposes in accordance with the Data Privacy Act of 2012. Xpress will retain your data only for as long as necessary for recruitment and legal purposes.