Vendor Management Specialist

The DH Pace Company is a family-owned and privately held business with annual sales over $1 billion through 60+ offices located across the continental United States. The Company is an industry leader in the distribution, installation, maintenance, and repair of a complete range of commercial, industrial, and residential door, docking and security products. In 2026, DH Pace is celebrating its 100th anniversary in business.

DH Pace Company, Inc. is seeking a highly organized and proactive Vendor Management Specialist based in our corporate office in Olathe, KS. This opportunity will support vendor operations and documentation management across the organization. This role plays a critical part in ensuring vendor compliance, maintaining documentation accuracy, and supporting internal stakeholders with timely, professional communication.

The ideal candidate thrives in a fast-paced environment, takes ownership of their responsibilities, and demonstrates exceptional attention to detail, particularly in identifying inconsistencies, gaps, or documentation discrepancies before they become issues.

Job Responsibilities

• Review, analyze, and maintain vendor documentation to ensure accuracy, completeness, and compliance with company standards.
• Identify inconsistencies or discrepancies in contracts, insurance documentation, and vendor records and proactively resolve issues.
• Partner with internal stakeholders to understand reporting, documentation, and compliance needs.
• Coordinate the collection, tracking, and archiving of vendor-related documents within established timelines.
• Draft and manage written communications related to vendor contracts and documentation requirements.
• Maintain an organized and accessible vendor library, ensuring records are current and audit-ready.
• Develop and manage project timelines to meet deadlines in a fast-paced environment.
• Contribute to process improvements that enhance efficiency, organization, and operational effectiveness.
• Provide support on cross-functional initiatives and special projects as needed.

• Bachelor’s degree or continuing education in Business Administration, Operations, or a related field preferred.
• 2+ years of administrative, vendor coordination, contract support, or operations experience.
• Demonstrated ability to work independently and take initiative with minimal supervision.
• Strong time management and prioritization skills with the ability to adapt to shifting priorities.
• Proactive problem-solving mindset with strong attention to detail.
• Professional communication skills and a collaborative approach when working cross-functionally.
• Experience with contracts, insurance documentation, construction vendors, or compliance processes is a plus.

• Comprehensive medical, dental, and vision coverage — available your first full month
• Generous paid time off plus paid holidays and floating holidays
• Company-paid life insurance, short-term disability, and long-term disability
• 401(k) with employer match
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• Voluntary benefits including supplemental life and critical illness coverage
• Employee discounts for you and your immediate family
• Competitive compensation with annual performance reviews

DH Pace Company, Inc. does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of DH Pace Company, Inc. without a prior written search agreement will be considered unsolicited and the property of DH Pace Company, Inc. Please, no phone calls or emails.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)