Office Coordinator

We are seeking a dedicated and highly organized and dependable Office Coordinator to join our team. You will have experience as an Office Coordinator in the skilled trades industry. This position is a great match for someone who has worked in an HVAC, electrical, plumbing, mechanical, or construction office and understands the fast-paced nature of supporting field operations.

Job Duties \ Tasks \ Responsibilities

• Provide exception customer service and support to clients and field staff
• The right candidate will have experience with customer service, scheduling, dispatching technicians and crews and communicate updates throughout the day.
• Process permits and coordinate inspections as needed.
• Maintain job schedules, work orders, and office documentation.
• Answer phones, emails, and customer inquiries professionally.
• Support project managers and field operations teams.
• Assist with data entry and tracking project progress.
• Help maintain an organized and efficient office environment.

Requirements:

• Previous office experience in a skilled trades or construction environment.
• Experience with: Scheduling, Dispatch, Permitting, Customer service.
• The ability to work in a fast-paced environment.
• Proficient with computers, email, and scheduling software.
• Experience with Service Titan or similar software is a plus.
• A minimum of 1-2 yrs working with a skilled trade; in this case HVAC contractors, Electrical contractors. Plumbing companies. Mechanical (sheet metal)
• Excellent communication skills—both verbal and written—and exceptional organizational abilities.
• Prior experience handling multi-line phone systems, filing systems, and front desk operations.
• Ability to multitask efficiently while maintaining attention to detail.
• This role offers an engaging opportunity for a proactive individual committed to operational excellence.
• We welcome candidates who are eager to contribute their skills toward fostering an organized, efficient workplace that supports our organizational goals.
• Lastly, you have a strong work ethic, a person of character and integrity and takes pride in their work.

Qualified candidates can expect a call within 24 hours