Administrative Assistant (contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary

This position provides high-level administrative support to executive leadership and program management teams within a dynamic, fast-paced technical organization. The successful candidate will serve as a critical operational partner, managing complex schedules, coordinating high-visibility meetings and events, and ensuring seamless day-to-day operations for a team that interfaces regularly with external partners and stakeholders. This role requires exceptional organizational skills, the ability to anticipate needs, and the confidence to interact professionally with senior executives and external business partners. The position demands flexibility, discretion, and the ability to manage multiple priorities simultaneously while maintaining attention to detail in a highly visible environment.

Job Responsibilities

• Manage complex executive calendars and coordinate scheduling across multiple time zones and stakeholder groups
• Coordinate and execute team meetings, events, and external-facing engagements with meticulous attention to detail
• Facilitate onboarding processes for new team members and business vendors
• Arrange comprehensive travel itineraries and process business expense reports
• Coordinate procurement of equipment, office supplies, and services while managing vendor relationships
• Serve as primary point of contact for department communications and inquiries
• Support internal team engagement programs and initiatives throughout the year
• Manage facility operations and coordinate departmental logistics
• Handle confidential information with discretion and professionalism
• Complete special projects and assignments as directed by leadership

• Minimum 5–7 years of executive calendar management experience
• Minimum 5–7 years of stakeholder communication and coordination experience, including work with external partners
• Minimum 5–7 years of executive and team administrative support experience, including meetings, travel arrangements, expense processing, and general administrative functions
• Demonstrated experience supporting high-level executives in fast-paced environments
• Proven track record in busy, visible administrative roles
• Advanced executive calendar management and scheduling coordination
• Strong stakeholder communication and relationship management abilities
• Exceptional organizational and time management capabilities
• Ability to prioritize and shift focus quickly in response to changing demands
• Professional written and verbal communication skills
• Proficiency in coordinating complex meetings and events
• Strong problem-solving skills and proactive approach to challenges
• High attention to detail and accuracy
• Ability to work independently with minimal supervision
• Confidence in supporting senior-level executives

• Location: Redmond, WA (Onsite)
• Duration: 2 months
• Pay Range*: $30 - $34 per hour
• Weekly Schedule: 40 hours
• Job Status: Non-Exempt
• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you require a reasonable accommodation related to the application or interview process due to a disability, please email [email protected]. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

• We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.