Operations & Office Manager

ABOUT HUDSONGRAY

HudsonGray, Inc. is an award winning, full-service Creative and Brand Marketing agency. We’re looking for a NY-based Operations & Office Manager to improve efficiencies and help scale our internal processes as we grow. The ideal candidate is hyper-organized and thrives in a fast-paced environment

JOB RESPONSIBILITIES

Bookkeeping & Financial Support

• Support payroll preparation for project-related payrolls
• Support month-end close, audits, and reporting deliverables
• Experience in finance-related tasks, including basic budgeting and bookkeeping

Insurance Administration Support

• Manage the insurance process for events, including tracking all vendors that require insurance, facilitating internal review and approval, communicating revisions, etc

Office Administration

• Manage office supplies & equipment, production kit supplies, snacks/water while tracking and maintaining inventory levels
• Assist with client mailers

Operational Support

• Provide administrative assistance to the Director of Operations
• Ensure smooth day-to-day office operations in a fast-paced environment
• Assist with the hiring process, including but not limited to job posting, resume review, initial screenings, setting up second & third round interviews, and onboarding once hired
• SharePoint site support – keep current with updates, new content and pages as needed
• Grow and maintain active call list for project-based support staff – PA’s, Drivers, Stylists, HMU, etc
• Assist with ad hoc special projects, as needed

Event Support

• Join us onsite at times managing the remote production office

QUALIFICATIONS

• Bachelor’s Degree is required
• 3+ years of experience in office management, operations, bookkeeping, or administrative support
• Work 3 days per week in our New York City/Hudson Square office
• Experience managing vendors, budgets, and office logistics
• Excellent communication and interpersonal skills
• Strong organizational and proven administrative assistance skills
• Proven ability to achieve high performance goals and meet deadlines with minimal oversight and be independently resourceful to solve problems
• A hands-on, can-do attitude with a strong sense of ownership
• Comfortable working in a fast-paced environment
• Analytical skills to assess and streamline operational efficiency
• Proficiency in MS Office Suite; Sharepoint a plus
• Some travel may be required

WHY HUDSONGRAY:

• Great work environment to grow and learn new skills
• We are collaborative and work closely with each other
• We give everyone a chance to be wear different hats depending on interests
• We value input and feedback
• We promote from within
• We produce exciting events that you can assist on
• Perks: Health benefits (Medical, dental, vision), 401(k) matching, bonuses, PTO, Company holidays, Summer Fridays & more!
• $70,000 - $80,000