Admin/Assistant Project Manager (Emiratization Role)

Job Title: Admin / Assistant Project Manager

Industry: Architecture

Location: Dubai, UAE

Employment Type: Full-time

Salary: AED 6,000 per month

Office timing: 8:00 am – 6:00 pm

Hybrid: Can work from home 3 times in a week, 2 times in the office

Purpose of the role

The Admin/ Assistant Project Manager is responsible for team coordination, project communication, follow-up, minuting & documentation, project monitoring, project reporting, contractual review & participation in procurement, and managing small projects independently. They should be able to participate across all Project Management verticals as and when required under guidance.

Key Objectives

• Support the coordination and management of projects.
• Communicate with stakeholders regarding project needs and goals.
• Contribute to the planning and development of projects. Expectations & Responsibilities related to your role
• Communicate with stakeholders regarding project needs and goals.
• Contribute to the planning and development of projects.
• Support the coordination and management of projects.
• Research information as required.
• Perform administrative tasks such as preparing invoices, estimates, scheduling meetings, etc.
• Keep track of and report on project progress.
• Complete any tasks assigned by the Project Manager in an efficient and timely manner.
• Project Budget Planning (under guidance)
• Project Cost & Resource Monitoring - maintaining the accuracy of project plans (under guidance)
• Ability to proofread, review & draft contracts.
• Sub-consultant coordination, tracking progress.
• Meeting Minutes & Activity Tracking.
• Meeting Setups (internally and externally).
• Uses the company file naming and information filing standards and follows quality standards overall.

Education

• Bachelor’s degree in Administration, Management, or a related field.
• Additional certification in secretarial or administrative support is a plus.

Experience

• 2–5 years of experience in an administrative or project support role, preferably in architecture or design firms.
• Experience working with Project Managers or Lead Architects.

Technical Skills

• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Experience with project scheduling tools (MS Project or Primavera P6).
• Strong data analysis and reporting skills.
• Knowledge of Adobe InDesign and presentation design.
• Ability to create infographics, diagrams, and visual reports.