Office Manager

Your role – more than office management

As an office manager, you are the heart of our locations (Munich, Berlin, Nuremberg). You will ensure that day-to-day operations run smoothly, that people feel welcome and that our team enjoys coming to the office. You combine organization, communication and culture – and are thus a central interface in the company.

Your tasks

Office Management & Administration

• Holistic responsibility for office management at the Munich, Nuremberg and Berlin locations.
• Organization and coordination of all orders (office supplies, equipment, services, etc.)
• Inbox and outbox, structured document and filing management
• Communication and coordination with external service providers and suppliers
• Contact person for employees on organizational and administrative issues

IT & Fleet Management

• Administration, procurement and inventory of IT hardware (laptops, monitors, accessories, etc.)
• IT Setup for "New Joiner"
• Coordination of IT service providers and support requests
• Organization and management of our vehicle fleet (leasing, handovers, returns, documentation)

Inside Sales & Operational Support

• Support of the sales team in the area of inside sales
• Administrative maintenance and updating of our systems, especially Salesforce and Kantata
• Support in quotation preparation, data maintenance and reporting

Event, Team & Feel Good Management

• Planning, organisation and implementation of internal events, team events and location highlights
• Design of onboardings, team days, workshops, after-work events or small office moments that make everyday life special
• You will ensure that employees, guests and new colleagues feel welcome, in good hands and at home

Travel

• Willingness to visit our office in Nuremberg at least twice a month (by arrangement)

Your profile

• Completed commercial training or comparable qualification
• Several years of experience in office management, administration or a comparable role
• Very good organizational skills and structured, independent way of working
• Strong service, handson and solution mentality
• Confident handling of MS Office; Experience with Salesforce and/or Kantata is an advantage
• Strong communication skills in German, good knowledge of English desirable
• Positive charisma, reliability and a high degree of responsibility