Deputy Executive Director

POSITION SUMMARY

This is a highly responsible administrative position assisting the Executive Director in all aspects of day-to-day management for an array of affordable housing programs with a special focus on fiscal management, compliance and modernization. The incumbent is responsible for the completeness and accuracy of budgetary and financial records required and/or maintained by the Authority. The incumbent must have expertise with the state and federal laws and regulations under which the Authority operates, and be able to develop, install, and monitor all controls necessary to protect the integrity of the organization. The incumbent also works as a liaison with government agencies as determined by the Executive Director. Work is performed with considerable independence of judgement and decisions that are in compliance with the EOHLC, HUD, IRS, LIHTC and other applicable guidelines. The incumbent assumes all duties of the Executive Director in his/her absence in partnership with Director of Maintenance & Modernization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Executive Leadership: Acts for and in the absence of the Executive Director, managing all operations and supervising senior staff, including department heads in partnership with the Director of Maintenance & Modernization. Provides supervision to the Director of Finance, and the Director of Leased Housing.

Financial Management & Modernization: Oversees all financial operations, including budgeting, forecasting, and reporting for federal and state programs. Provides supervision to the Director of Finance and any other finance staff. Assists in preparing and reviewing annual budgets submitted to state and federal agencies. Ensures GAAP/Uniform Guidance (2 CFR 200) compliance; maintains robust internal controls to protect assets and fiscal integrity. Acts as point of contact with AHA’s Fee Accountant for monthly, quarterly and annual reporting. Leads modernization initiatives for financial systems and processes to improve efficiency, transparency, and compliance. Implements technology-driven solutions for financial planning and reporting. Ensures accuracy and completeness of financial records and compliance with HUD, EOHLC, IRS as well as other State and Federal guidelines where applicable and appropriate. Develops and monitors internal controls to safeguard organizational assets and f iscal integrity. Acts as point of contact for annual audits including EOHLC’s PMR and HUD’s SEMAP.

Voucher & Public Housing Program Oversight: Provides strategic leadership for the Housing Choice Voucher Program & Public Housing Program, including planning, policy development, and performance monitoring. Ensures compliance with HUD & EOHLC regulations and guidances, and optimizes program utilization and funding. Implements initiatives to improve efficiency and service delivery for residents, voucher holders and landlords.

Affordable Housing Development: Responsible for planning and implementing large-scale housing redevelopment projects, including but not limited to financing structures for affordable housing redevelopment. Coordinates with federal, state, and local agencies on compliance and funding requirements. Manages stakeholder engagement, including residents, community organizations, and developers.

Strategic Planning & Policy Development: Collaborates with the Executive Director, Director of Maintenance & Modernization, Director of Operations and department heads to develop long term organizational strategies and policies. Prepares narrative and statistical reports for internal and external stakeholders. Participates in modernization planning and capital improvement initiatives.

Risk Management, Compliance & Data Governance: Maintains agency-wide risk register; mitigates operational, financial, compliance, and cybersecurity risks. Establishes and enforces policies/SOPs for records retention, data privacy/PII protection, and information security; ensures high-quality data across core systems (e.g., PHA Web, CHAMP, EIV, PIC, other EOHLC/HUD Systems). Oversees corrective actions and continuous monitoring plans; conducts internal reviews to proactively identify issues.

Personnel & Organizational Management: Provides leadership and guidance to department heads, including the Director of Operations, Director of Leased Housing and Director of Finance, ensuring alignment with organizational goals. Oversee human resources functions as well as the Shared Human Resources Pilot Project. Maintains oversight of information systems and ensures data integrity. Drives workforce planning, succession/coverage planning, and professional development; fosters peer-to-peer backup coverage across critical roles. Leads organizational change initiatives; streamlines workflows; promotes cross-departmental coordination.

Community, Partner & Intergovernmental Relations: Represents AHA in high-level meetings with community organizations and partners and other Federal, State and Local agencies/officials as directed by the Executive Director. Strengthens partnerships that expand housing access, services, and economic mobility for residents.

Other Duties: Performs additional responsibilities as directed by the Executive Director.

QUALIFICATIONS

• Bachelor’s degree in accounting, finance, business administration, public administration, or related field; Master’s degree preferred.

• Minimum of five (5) years of executive-level experience in a housing authority or comparable organization, with demonstrated responsibility for financial management and strategic planning.

• Expertise in HUD programs, particularly Section 8 Housing Choice Voucher administration.

• Strong knowledge of budgeting, accounting principles, and regulatory compliance.

• Experience in large-scale affordable housing redevelopment and modernization projects, including financing structures, and implementing technology-driven solutions.

• Experience supervising senior-level staff and managing multiple departments. • Exceptional organizational, analytical, and communication skills.

• Ability to work collaboratively and maintain confidentiality.

• Valid driver’s license required.

COMPENSATION & BENEFITS

Salary Range: $125,000 - $145,000 (Commensurate with experience).

Benefits: Comprehensive benefits package including health, dental, vision, retirement plan, paid time off, and professional development opportunities.

APPLICATION INSTRUCTIONS

To apply please submit a cover letter and resume to Jack Nagle at 4 Winslow Street, Arlington, MA 02474 or by emailing to [email protected]. Position will remain open until filled.

For a complete copy of the job description for this position please contact Jack Nagle at [email protected]

All candidates are subject to a comprehensive pre-employment background screening including but not limited to criminal, education and employment.

The Arlington Housing Authority is an Affirmative Action & Equal Opportunity Employer.