Executive Assistant

About the Company

I’m currently working on a Personal Assistant / Executive Assistant contract opportunity with in Chicago. This is a fantastic opportunity to join a fast-paced, international banking environment, supporting senior stakeholders and a wider team with high-level administrative and operational support.

About the Role

This role involves providing high-level administrative support to senior executives and managing various operational tasks.

Responsibilities

• Manage complex calendars across multiple time zones
• Coordinate domestic & international travel (flights, visas, hotels, itineraries)
• Prepare meeting materials, presentations, and reports
• Act as a key point of contact between executives and internal/external stakeholders
• Handle confidential information with a high level of discretion
• Coordinate meetings, events, and video conferences
• Process expenses and maintain accurate records

Qualifications

• 7–10 years’ experience as a Personal Assistant / Executive Assistant
• Experience supporting senior or C-level executives

Required Skills

• Strong communication skills (written & verbal)
• Highly organized, proactive, and detail-oriented
• Experience working in international or multicultural environments
• Proficiency with MS Office and communication tools
• Fluency in English required (French is a strong asset)

Preferred Skills

• Experience in a global banking environment

Pay range and compensation package

Fully onsite role (Chicago, 5 days/week, 8:30am–5:30pm). Occasional flexibility required for global time zones.

Equal Opportunity Statement

If of interest, please apply or send your resume directly. This is a fast-moving opportunity.