Executive Assistant

Position: Executive Assistant & Office Administrator

Location: Minneapolis, MN (Onsite - All 5 days/ week)

Duration: Full time

Salary: $30 - $37/hr

Position Summary

We are seeking a proactive and highly organized Executive Assistant & Office Administrator to support executive leadership and manage daily office operations. This role requires strong judgment, professionalism, discretion, and the ability to thrive in a fast-paced environment. The ideal candidate is comfortable leveraging AI-enabled productivity tools to improve efficiency, communication, and workflow management.

Key Responsibilities

• Manage executive calendars, meetings, travel, and communications
• Prepare presentations, reports, agendas, and meeting summaries
• Track action items, deadlines, and leadership priorities
• Handle confidential information with professionalism and discretion
• Coordinate internal/external meetings and stakeholder communications
• Support office operations, vendors, supplies, and facilities coordination
• Serve as the primary office contact for visitors, calls, and inquiries
• Maintain an organized and professional office environment
• Utilize AI tools to improve scheduling, reporting, documentation, and administrative workflows

Qualifications

• Experience supporting senior executives in fast-paced environments
• Strong organizational, communication, and multitasking skills
• High level of professionalism, confidentiality, and attention to detail
• Ability to work independently and manage shifting priorities
• Proficiency in Microsoft Office Suite and modern productivity tools
• Comfortable using AI-enabled workplace tools and automation
• Experience with office administration, vendor coordination, or expense systems preferred

Preferred Background

Experience supporting leadership teams within technology, consulting, or professional services organizations is preferred.

Working Conditions

Primarily office-based role with occasional flexibility outside standard business hours. Travel is not expected.

If qualified and interested, please send your updated copy of your resume to [email protected]