Academic Administrative Services

JOB REQUIREMENTS: Specialist, Academic Administrative Services Posting

Number: 201104717 Employment Status: Full Time Job Family: Operations

and Administrative Services Position Overview Be The Difference Begins

with Great People. Are you looking for a new opportunity where you can

make the difference in the lives of students and faculty? We\'re always

looking for highly talented individuals to join our team people who

think big, care deeply, and believe in being the difference in their

work and community. We prioritize student success, access to education,

and service in our work to educate well-rounded servant leaders who

transform their fields, our society and the world. Our Catholic, Jesuit

approach emphasizes student engagement with the world around them and

formation of the heart and mind. We believe in our mission: The search

for truth, the discovery and sharing of knowledge, the fostering of

personal and professional excellence, the promotion of a life of faith,

and the development of leadership expressed in service to others. These

core values guide our relationships with our students, each other, and

our community. Marquette University offers a rich and competitive Total

Rewards package including medical, dental, vision, 403(b) with up to 8%

university match, generous time off package, and tuition benefits for

employees, spouses, and dependents with no payback requirement! For more

information, please view our

https://www.marquette.edu/human-resources/total-rewards.php. This is

your next opportunity to join an organization that invests in their

employees\' career journey by diversifying their skills, deepening their

expert knowledge, encouraging a healthy work-life balance, focusing on

personal wellbeing, providing leadership training, and sustaining a

culture of respect and inclusion. The Specialist, Academic

Administrative Services position plays a critical strategic and

operational leadership role in faculty and exempt staff recruitment and

retention within the Dental School. The role oversees the full

recruitment lifecycle, manages faculty appointments and contracts, and

supports international hiring processes. This role partners closely with

the Dean, department chairs, and other senior leaders to ensure

strategic hiring, equitable employment practices, and sustained faculty

and staff excellence. Duties and Responsibilities 1. Direct and oversee

the full lifecycle recruitment process for all full-time and part-time

faculty and exempt staff positions: Ensure alignment with institutional

strategic priorities. Lead requisition development. Advise and guide

search committees. Oversee equitable and compliant hiring practices.

Manage high-level candidate engagement. Pivot quickly to ensure MUSoD

remains competitive in attracting qualified talent as the landscape for

dental faculty recruitment is highly competitive. Serve as the primary

liaison between the Dental School, Human Resources, and the Provost\'s

Office to ensure efficient, competitive, and legally sound hiring

outcomes in accordance with Marquette University best practices. Recruit

faculty at outside meetings such as WDA , alumni gatherings, and ADEA 2.

Collaborate with the Dean on the following: Develop competitive

employment offers that align with market benchmarks and internal equity

standards. Lead negotiations related to salary, academic rank, start-up

resources, relocation, and appointment terms. Exercise independent

judgment to balance fiscal responsibility, talent acquisition goals, and

long-term faculty retention objectives. Partner with the Dean,

department chairs, and other senior leaders on the following: Identify

short and long-term faculty and staff workforce needs aligned with

program growth, clinical demand, and strategic initiatives. Develop and

present data informed recruitment and retention reports, analyze

turnover trends, conduct exit assessments, and implement targeted

retention trategies to sustain faculty excellence and continuity. 3.

Manage all processes related to international faculty recruitment,

immigration sponsorship, and onboarding. Serve as liaison between

outside counsel, Office of the General Counsel, and MUSoD to ensure

compliance with federal regulations. Oversee institutional support for

international faculty pursuing Wisconsin dental licensure, facilitating

successful onboarding and retention of global talent. 4. Act as the

Dental School\'s primary resource for faculty and exempt staff regarding

human resource policy interpretation, employment regulations, and

academic appointments. Provide strategic guidance on complex personnel

issues and escalate matters appropriately in coordination with HR and

legal counsel. 5. Direct the preparation, review, and issuance of annual

contracts, reappointments, new faculty appointments, and related

employment documentation. Ensure contractual accuracy and alignment with

institutional policies. 6. Collaborate closely with Human Resources to

ensure consistent application of policies, coordinated resolution of

personnel matters, and adherence to university and regulatory standards.

• Direct and authorize payroll-related changes including salary

adjustment, supplemental compensation, and workload-based pay

modifications. Ensure fiscal accountability, compliance with

institutional guidelines, and accurate financial reporting. 8.

Responsible for the supervision of staff which includes but is not

limited to hiring, performance management, professional development,

corrective action, and workforce planning. \*\*\*\*\* OTHER EXPERIENCE

AND QUALIFICATIONS: Required Knowledge, Skills and Abilities Bachelor\'s

in Business, Finance, Human Resources, or a related field. A minimum of

4 years of related experience. Exceptional verbal and written

communication skills for effective interaction with candidates, search

committees, faculty and staff. Exceptional organizational skills to

multi-task and manage multiple recruitment activities, deadlines, and

priorities simultaneously. Knowledge of human resource principles

Demonstrated attention to detail, professional attitude and ability to

maintain confidentiality and integrity. Ability to lead and facilitate

meetings, discussions, and decision-making processes. Flexibility to

adapt to changing circumstances and requirements in the recruitment

process. Competence in using Microsoft Office Suite (Word, Excel,

PowerPoint) and other relevant software. Working knowledge of all

Applicable Laws Related To Fair Hiring Practices. Preferred Knowledge,

Skills and Abilities Master\'s in Business, Finance, Human Resources, or

a related field. Knowledge of dental specialties and pertinent education

requirements. Dedication to ongoing process improvements within the

dental school with the recruitment process. Evidence of commitment to

ongoing professional development. Department: Dental School Posting

Date: 04/17/2026 Closing Date: To apply, visit

https://apptrkr.com/7088458 It is the policy of Marquette University to

provide equal employment opportunities (EEO ) to all employees and

applicants without regard to race, color, religion, sex, sexual

orientation, gender identity, national origin, disability, protected

veteran status or any other applicable federal or state-protected

classification. Copyright 2025 Jobelephant.com Inc. All rights reserved.

https://www.jobelephant.com/ \*\*\*\*\* APPLICATION INSTRUCTIONS: Apply

Online: https://apptrkr.com/7088458 Qualified females, minorities, and

special disabled veterans and other veterans are encouraged to apply.