Accounts Receivable Clerk (Degree in Accounting)

Company Description

Megalabs USA, LLC, a subsidiary of the Megalabs Group, is a pharmaceutical company dedicated to providing healthcare professionals and consumers with therapeutic solutions for healthier lives. With a presence in over 20 countries and a product portfolio of more than 1,800 items spanning diverse therapeutic areas, Megalabs is a global leader in the industry. Established in 2022 through the acquisition of Victus Inc., Megalabs USA serves as the cornerstone for the Group's expansion across North America. The company is headquartered in Miami, FL, and focuses on the Wellness, Nutrition and natural market as a key growth area, continuing to offer innovative nutritional products to the region.

Job Summary

We are seeking a detail-oriented and motivated candidate with a degree in Accounting and 1–5 years of professional experience.

This position plays a critical role in our financial operations by managing incoming payments, maintaining accurate records, and ensuring timely collections. The ideal candidate will bring strong organizational skills, a solid foundation in accounting principles, and excellent communication abilities to work effectively across teams and with customers.

"Candidates without an accounting degree or relevant accounting experience will not be considered for this role".

This role is required to be a t the office Monday to Friday.

Key Responsibilities:

Invoice Management:

• Prepare, issue, and process invoices according to company practices.
• Ensure accuracy of all invoices, reflecting the correct amounts and billing details.
• Follow up on outstanding invoices, ensuring prompt payment.

Payment Processing:

• Record and apply payments received from customers in the accounting system.
• Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Manage the collection of overdue accounts and work with customers to resolve discrepancies.

Accounting & Month-End Support

• Support month-end closing processes related to accounts receivable.
• Assist in reconciling receivables with the general ledger.
• Ensure transactions comply with accounting standards and internal controls.

Reporting:

• Prepare regular reports on receivables status and aging.
• Assist in month-end closing activities related to accounts receivable.

Customer Relations:

• Communicate effectively with customers regarding account status and payment arrangements.
• Address and resolve customer inquiries and disputes related to billing and payments.

Internal Collaboration:

• Work closely with the sales and finance teams to ensure accurate billing and timely resolution of issues.
• Coordinate with other departments to streamline the invoicing and collection process.

Compliance & Record-Keeping:

• Maintain accurate and complete records of all receivables-related transactions.
• Ensure compliance with company policies, procedures, and regulations.

Skills:

• Proficiency in Microsoft Office, especially Intermediate Excel.
• Strong numerical aptitude and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Problem-solving skills and the ability to manage multiple tasks simultaneously.

Working Conditions:

• Full-time position with standard office hours (9 to 5 pm)
• Job Type: Full-time
• Work Location: In person 5 days a week.