Trainee Court Registrar, Magistrates' Court of Victoria

About Us

The Magistrates' Court of Victoria (MCV) is a jurisdiction within the Court Services Victoria statutory authority and has a long history of providing justice for the people of Victoria in metropolitan and regional courts across the state. The Court determines in excess of 300,000 cases per annum at 51 venues, equating to approximately 90 percent of all cases that come before Victorian courts each year. The Court aims to be an innovative, accessible, and responsive court that provides quality services to the Victorian community.

About The Role

Are you looking to take the next step in your career? Are you passionate about public service and looking to make a difference?

As a Trainee Court Registrar, you will be part of a workforce who facilitates the provision of justice to Victorian communities. You will provide quality administrative and customer service support to the judiciary and court users of the Magistrates' Court of Victoria.

Trainees Court Registrars (TCR) complete an 18-month internal training program to develop their skills and experience across a variety of court processes. On successful completion of the training program, TCR's can apply to become a Deputy Registrar which may then lead to a wide variety of roles throughout the Magistrates' Court and other jurisdictions.

The Main Duty Of a TCR Is Bench Clerking In a Courtroom, Either In a Physical Courtroom Or Online, Dealing With a Wide Variety Of Cases. This Involves

• Supporting the magistrate or judicial registrar in the courtroom
• Making announcements and swearing in witnesses
• Operating a range of complex technology, including facilitating the audio recording of cases and using various case management systems and videoconferencing platforms
• Liaising with stakeholders such as police officers, legal representatives and other court users
• Coordinating the movement of parties within a fast-paced courtroom environment.

When performing registrar duties outside of the courtroom, TCRs will assist with various duties in the registry including:

• Assisting a diverse range of stakeholders such as legal professionals and self-represented parties with their enquiries via telephone, email or at the counter
• Providing high-quality, face-to-face customer service in a fast-paced environment
• Handling complex or sensitive enquiries with professionalism and sound judgment
• Performing a range of administrative tasks as required.

This role is full-time and based on site.

Work Location

Vacancies may arise at court locations across Victoria. Applicants will be asked to list their preferred locations during the application process. However, placements will be based on operational requirements and available vacancies.

Metropolitan and suburban locations include:

• Broadmeadows
• Dandenong
• Frankston
• Heidelberg
• Melbourne CBD
• Moorabbin Justice Centre
• Neighbourhood Justice Centre – Collingwood
• Ringwood
• Sunshine
• Wyndham Law Courts (Werribee)

Regional headquarter court locations include:

• Barwon South West (Geelong region)
• Grampians (Ballarat region)
• Hume (Shepparton region)
• Latrobe Valley (Morwell region)
• Loddon Mallee (Bendigo region)

Please note that travel may be required as part of this role.

About You

As a preferred candidate, you will have:

• Excellent interpersonal and communication skills, and confidence in public speaking
• Strong organisational skills and attention to detail, with ability to manage competing priorities under pressure
• High proficiency in using technology and confidence working across a range of software systems
• A collaborative mindset and strong commitment to delivering high-quality service in a team-oriented environment.

How To Apply

Click the ‘Apply Now' button, ensuring you include the following in your application:

• resume
• a short cover letter outlining your suitability for the role
• responses to the short screening/key selection questions in the online application form

Please note: A merit pool will be established from this process and may be used to fill current or future vacancies.

Wellbeing in the Court Environment

Working at the Magistrates' Court can be both rewarding and meaningful. At times, however, your work may involve exposure to sensitive, confronting or potentially distressing material. The Magistrates' Court recognises the impact of these demands on our people, and have a range of services, programs, and strategies in place to help mitigate the psychological impact of exposures.

We are committed to fostering a thriving and supported workforce, and we partner with our employees to make this happen. The Magistrates' Court expects that employees play an active role in managing their psychological health, including reaching out for assistance to our support services when needed.

Other Information

CSV is the employer of staff at Courts Group. CSV has a firm commitment through its Koori Employment Plan to increase participation of Aboriginal and Torres Strait Islander people across our workforce.

We value the unique backgrounds, experiences, and contributions that each person brings to our community and encourage and celebrate diversity. Those from the LGBTQIA+ community, women, people of all ages, with disabilities, culturally and linguistically diverse people, and those who are neurodiverse, are encouraged to apply.

We aim to create a workforce that reflects the community in which we live.

If you require adjustments to the recruitment and selection process or require an alternative format to any of the application material, please don't hesitate to get in touch with the Talent Acquisition team: [email protected]

As part of our commitment to a safe and respectful workplace, we conduct pre-employment checks, including but not limited to, reference checks, police checks and misconduct screening. These checks are handled confidentially and with care and are a standard part of our hiring process to ensure the right fit for both our candidates and the organisation.