Events Coordinator

Create Remarkable Experiences In Paradise.

Located on the tip of Captiva Island along Florida’s Gulf Coast, South Seas is a premier island resort destination known for unforgettable weddings, corporate retreats, social celebrations, and coastal gatherings. We are seeking a dynamic and detail-oriented Events Coordinator to support our Events, Sales, and Marketing teams in delivering exceptional experiences for our guests and clients.

Position Summary

The Events Coordinator plays a key support role in the planning process. This position works closely with Sales, Catering, Marketing, Banquets, and Operations to ensure seamless communication and accurate documentation.

This is an ideal opportunity for a highly organized, proactive hospitality professional who thrives in a fast-paced resort environment and enjoys working with events.

Pay Range: $22.00 - $23.00 per hour, non-exempt

Key Responsibilities

Event & Sales Support

• Assist in coordinating weddings, corporate meetings, group events, and social functions.
• Prepare Banquet Event Orders (BEOs), room diagrams, timelines, and internal documentation.
• Communicate event details clearly with operational departments.
• Support site visits, tastings, and client meetings as needed.
• Ensure contracts, deposits, and event documentation are tracked accurately.

Marketing Collaboration

• Partner with Marketing on event promotions, social media content, and resort activations.
• Help maintain updated event collateral and promotional materials.
• Orders according to brand standards

Administrative & Operational Support

• Maintain accurate event files and CRM records and answers incoming calls
• Assist with reporting, event forecasting, and revenue tracking.
• Respond to event inquiries in a timely and professional manner.
• Coordinate with vendors and external partners as needed.

Qualifications

• 1–3 years of experience in hospitality, events, catering, sales, or marketing.
• Resort or hotel experience strongly preferred.
• Exceptional organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office; experience with event management or CRM systems preferred.
• Ability to work flexible hours, including evenings and weekends when events require.
• Professional demeanor with strong client-facing skills.

Skills & Competencies

• Detail-oriented and highly organized
• Creative problem solver
• Ability to manage multiple priorities in a deadline-driven environment
• Strong collaboration skills across departments
• Passion for hospitality and guest experience

Physical Requirements

• Ability to stand/walk for extended periods during events.
• Ability to lift up to 25 pounds.
• Ability to work indoors and outdoors in a resort environment.

Our Property

Captiva Island has been the destination of choice for generations of families. South Seas, for many, is where the destination has come to life. The 330-acre retreat and wildlife nature preserve on the Florida Gulf Coast offers elevated coastal experiences and world-class amenities designed to appeal to a multitude of guests. Join this passionate and hardworking team and enjoy working in paradise.

Our Core Values

We are in the business of creating an authentic sense of place for families to return to time and time again while committing ourselves to creating memorable and fun experiencers through passionate, attentive service. This mantra is reflected in everything we do and every interaction we have whether it be in hospitality operations management, asset management, development, or sales & marketing. Our values define who we are.

• Be Authentic
• Practice Humility
• Cultivate Teamwork
• Value Time
• Be Trustworthy

We offer a very competitive salary and generous benefits including:

• Low-cost Medical, Dental, Vision Plans
• Paid Life Insurance
• Short- and Long-Term Disability
• Paid Time Off & Holidays
• 401(k) with 100% match up to 4%
• Commuter and Company-paid Toll Programs
• Complimentary Daily Shift Meal

Timbers Company is a developer and operator of exceptional boutique hotels, residence clubs and resort communities located in some of the most sought-after destinations in the world. We are passionate about creating remarkable experiences with world-class hospitality while exposing our Owners and guests to the humble authenticity of every location that we call home.

Our company (“Company”) fully subscribes to the principles of Equal Employment Opportunity. It is our policy to provide employment, compensation, and other benefits related to employment based on qualifications, without regard to race, color, religion, national origin, age, sex, veteran status, genetic information, disability, or any other basis prohibited by federal, state or local law.

In compliance with the Americans with Disabilities Act (ADA) and applicable federal, state and/or local laws, it is our policy to provide reasonable accommodation upon request during the application process to applicants in order that they may be given a full and fair opportunity to be considered for employment. As an Equal Opportunity Employer, we intend to comply fully with applicable federal, state and/or local employment laws and the information requested on this application will only be used for purposes consistent with those laws. To the extent required by applicable law, The Company maintains a drug- free workplace.