Marketing Assistant

D3 Search is presently seeking a Bus. Dev. & Marketing Assistant on behalf of a prominent CA-based law practice headquartered in Los Angeles, CA (90067).

Position Title🎯:

Business Development & Marketing Assistant

• Note: Two years marketing & BD experience within a law practice or other professional services practice (accounting, finance, consultancy, etc.) is required.

Location/Map📌:

Los Angeles, CA (90067)

Employment Status:

Full-time/direct-hire employment. Non-exempt role (OT in accordance w/ CA laws).

Employer Work Model:

Hybrid 4 onsite/1 remote work model.

Position Summary📒:

Prominent CA-based law practice seeks a motivated and detail-oriented Business Development and Marketing Administrative Assistant to support the Firm’s dynamic team. This is an excellent opportunity for a talented administrative professional who is eager to gain hands-on experience and grow their skills within a fast-paced law firm environment. Your work will directly support client development efforts and the Firm’s strategic visibility initiatives.

The ideal candidate thrives in a collaborative setting, can manage multiple priorities with precision, can interpret and synthesize large data sets, and demonstrates strong organizational and project management skills. We are looking for a proactive self-starter with sound judgment, exceptional attention to detail and a positive, solutions-oriented mindset.

This position reports to the Chief Business Development and Marketing Officer.

Key Responsibilities🖊:

• Provide high-level administrative support to the Chief Business Development and Marketing Officer and the Director of Business Development and Marketing, including scheduling, meeting coordination, travel arrangements and reimbursement processing.
• Prepare weekly and monthly “look‑ahead” calendars, including deadline reminders, meeting prep flags and key follow‑up items.
• Draft initial versions of routine correspondence, internal requests or scheduling emails for executive review.
• Assemble meeting agendas and capture action items, circulating notes and tracking action items.
• Support administrative functions of onboarding and offboarding processes, including coordinating photo shoots and ensuring timely migration of mailing lists and other BD/marketing assets.
• Coordinate procurement, tracking and inventory of business cards and branded materials; follow up on approvals and ensure timely payment processing.
• Respond promptly to requests for business development materials, including attorney biographies, practice descriptions, brochures, pitch books and presentations.
• Organize and track collateral materials, representative matters, client lists and other key marketing assets across team databases.
• Serve as data steward for the Firm’s CRM system, ensuring requested information is promptly entered, data is accurate and current, and records are consistently maintained.
• Generate monthly or quarterly reports from CRM, website analytics (Google Analytics), email marketing platforms or other internal systems.
• Assist with event planning and conference sponsorships, including logistics and materials preparation.
• Assist with light research, including industry updates, client news, competitor activity or background briefs for BD meetings, as needed.
• Manage internal file organization, folder structures and versioning to ensure content is easily accessible.

Qualifications🗝:

• Bachelor’s degree required.
• Minimum two (2) years of professional experience, ideally in a law firm or professional services environment.
• Clear written and verbal communication skills, with a polished and professional presence.
• Strong client-service orientation and a demonstrated ability to deliver high-quality work with responsiveness and care.
• Proven ability to manage multiple projects in a fast-paced, deadline-driven environment.
• Highly organized with meticulous attention to detail and strong follow-through.
• Resourceful, quick to learn and comfortable taking initiative.
• Collaborative team player with a positive, “can-do” attitude.
• Ability to adjust work schedule as needed to meet workload demands.
• Proficiency in Microsoft Office Suite required; experience with CRM systems, Canva, Adobe, SharePoint and other marketing automation tools strongly preferred.
• High level of discretion and ability to handle confidential information.

Annual Compensation/Salary💵 & Benefits:

Annual starting salary range is 70K (DOE/DOQ) and the law firm (employer) offers a comprehensive & robust benefits package, 401K, generous PTO, paid parking onsite, annual reviews, lucrative bonuses, and career growth opportunities, etc.

If interested in this Bus. Dev. & Marketing Assistant role with this highly respected CA-based law practice headquartered in Los Angeles, CA (90067), and you meet the above qualifications/requirements, please contact the following D3 rep.:

Don Moser~D3 Search

📬[email protected] | ☎️ 213-785-2485

🌐www.d3search.com

D3 Legal Search, LLC (aka D3 Search) and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.