IBL GmbH
Linkedin · Posted 1mo ago
Admin Support Staff | Contract of Service
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Indexed description
- Provides overall general support
- Receives and records incoming official communications/reports, and releases correspondences and documents
- Encodes/edits draft letters, trainings/activity designs, reports, transmittals and other corresponding documents
- Ensure systematized filing of communications and keeps the Communication Tracking System up-to-date
- Follow-up important papers/documents endorsed or referred to other offices/divisions/units/field offices for action
- Acts as point of contact, providing administrative support and managing queries from internal and external clients
- Monitor the e-mail of the Department from time to time
- Compiles accomplished reports, including daily activity report, after-monitoring reports, monitoring forms, and re-entry action plans
- Gather and review employee timesheets to ensure accuracy and completeness.
- Enter employee start and end times, deductions, and other relevant data into the payroll software.
- Record and manage approved annual and sick leave, ensuring accurate accruals and utilization.
- Confirm that legally-mandated and optional deductions (e.g., taxes, benefits, contributions) have been processed correctly.
- Maintain accurate employee records, including personal information, salary changes, and tax withholdings.
- Sort and compile current records for retention/disposal
- Perform other tasks as maybe assigned by the immediate supervisor
- Strong analytical skills
- Effective written and oral communication skills
- Good moral and work ethics
- Experience in graphic design (Adobe Photoshop, CorelDraw, Canva) is an advantage
- Computer literate (MS Office applications)
- Excellent problem-solving skills
- With pleasing personality
- Driver's License is an advantage
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