AP Specialist - Sarasota, FL

We specialize in the acquisition, renovation, and management of hotels. Our portfolio includes 13 hotels across Florida and Texas, and we continue to expand. We are seeking a skilled Accounts Payable Specialist to join us inoffice finance team.

Position Summary

This role supports our hotel and construction entities by managing accounts payable processes, vendor onboarding, document storage, and payment workflows. The ideal candidate is detailoriented, organized, and comfortable working in a fastpaced, multientity environment.

Key Responsibilities

• Prepare RFPs (Requests for Payment) to track subcontractor balances and obtain approvals.
• Enter vendor and supplier invoices into Airbase with accuracy for multiple hotel and construction companies.
• Communicate with suppliers regarding onboarding, COIs, W9s, payment updates, and discrepancies.
• Follow up with internal approvers regarding outstanding invoices.
• Initiate payments within Airbase to verified supplier accounts.
• Maintain organized document storage in Airbase and Basecamp.
• Review and import expense transactions from Airbase into QuickBooks Enterprise (desktop) and QuickBooks Online.
• Open and scan daily incoming postal mail to email.
• Assist the CFO and finance team with adhoc tasks and projects.
• No travel required.

• High school diploma or equivalent.
• 2+ years of experience using accounts payable systems.
• Intermediate proficiency in Excel and Outlook.
• Strong integrity, followthrough, and sense of urgency.
• Excellent organizational, analytical, and communication skills.
• Able to work independently and within a team.