Executive Assistant

Strategic Gears is a management consulting firm operating across Saudi Arabia, Egypt, Spain, Qatar, and the UK — delivering Strategy & Transformation, PMO, Digital & Technology, and Financial Advisory across 13 sectors.

We’re hiring an Executive Assistant to support our Partners needs from our Madrid Office.

What You’ll Do

• Draft and review communications on behalf of Partners — with the tone and accuracy the brand demands
• Organize Partner-level meetings end-to-end: pre-reads, briefings, logistics, minutes, and action follow-through
• Welcome visitors and represent the Madrid office front-of-house
• Process expenses and coordinate with EAs across KSA, Egypt, Qatar, Spain and the UK
• Manage complex, multi-time-zone calendars for Partners; resolve conflicts and prioritize sensitive matters proactively
• Coordinate domestic and international travel across SG’s regional footprint

Qualifications

• 3-5 years as an EA supporting senior leadership; professional services background (consulting, law, banking) preferred
• Bachelor’s degree
• Full professional fluency in English; Arabic is a plus
• Advanced MS Office and digital productivity tools

Competencies

• Ownership & Accountability — delivers without prompting
• Communication — clear, structured, concise
• Drive for Excellence — exceptional attention to detail
• Stakeholder Management — builds trust quickly across Partners, clients, and teams
• Document Structuring & Writing — produces polished communications and minutes
• Digital & AI Fluency — leverages tools to drive efficiency
• Project Management & Delivery — handles parallel workstreams with shifting priorities

What We Offer
A seat at the heart of a growing regional consulting firm — exposure to senior leadership, cross-border work, and a professional environment where discretion and excellence are the standard.