Executive Assistant

We are on a mission to pioneer the world’s next era of play. As we grow across Europe and Latin America, we’re building The Playstack - the technology powering the next generation of sports, gaming, and fan experiences. Join us, and help make it the most widely used platform in the world! From operations, to marketing, to product, we are looking for talented people who will shape how millions of customers play, watch, and connect every day.

The Executive Assistant provides proactive, high-trust operational support to senior leaders, with a focus on calendar and meeting management, expense administration, event and offsite coordination, and workshop preparation. This role is highly detail-oriented, calm under pressure, and uses Notion, G-Suite and Slack as a core systems and available AI tooling to keep plans, information, and stakeholders aligned.

What you'll be doing:

• Executive calendar and time management (primary)
• Own complex calendars across multiple time zones, balancing focus time, 1:1s, team rituals, and external commitments.
• Drive scheduling logistics end-to-end:
• Send agendas and pre-reads.
• Confirm attendees.
• Adjust when priorities shift at short notice.
• Maintain a single source of truth for recurring cadences (weekly leadership meetings, 1:1 rotations, key monthly forums).
• Protect executive time by filtering meeting requests and ensuring meetings have a clear purpose, desired outcomes, and preparation.
• Meeting and workshop preparation
• Gather inputs and content for sessions (leadership meetings, workshops, all-hands contributions).
• Build and maintain preparation checklists and timelines for workshops and offsites.
• Coordinate pre-work from participants and ensure materials are ready on time.
• Capture actions and follow-ups and keep owners accountable (lightweight support, not a program manager role).
• Offsites and event organization
• Plan and coordinate leadership offsites, team events, and workshops:
• Venue sourcing and vendor coordination.
• Agenda logistics, room setup needs, catering, and AV requirements.
• Participant communications, calendars, and travel guidance when relevant.
• Maintain run-of-show documents and contingency plans.
• Expense and admin operations
• Submit and track expense reports, reconcile receipts, and ensure policy compliance.
• Coordinate approvals and follow up on missing documentation.
• Support purchase requests where needed (for example, event deposits and travel bookings), in collaboration with Finance and Workplace.
• Executive travel coordination
• Arrange end-to-end travel (flights, hotels, ground transport), including changes and disruptions.
• Ensure itineraries are easy to follow and consolidated in one place.

We're looking for someone with :

• Has demonstrated experience supporting senior leaders in a fast-paced environment.
• Has excellent calendar management skills (complex scheduling, time zones, conflicting priorities).
• Has strong written communication skills in English: concise updates, clear requests, calm tone.
• Has high attention to detail and strong follow-through.
• Is comfortable handling confidential and sensitive information.
• Has solid expense administration capability and is comfortable working with Finance processes.
• Has event and offsite coordination experience (end-to-end ownership).
• Is confident user of Notion (or equivalent tools) to organize work with high quality.
• Is comfortable working across Europe time zones (with occasional flexibility).
• Is able to handle occasional travel coordination outside standard hours (as exceptions, not the norm).

About Super

We are a global technology group, dedicated to building the future of entertainment and fan-centric experiences. With commercial markets in Brazil, Belgium, Poland, Romania, Greece and Serbia, and a network of offices across Spain, Croatia, Malta, Gibraltar, the Netherlands and the UK, we are a truly international organization. Our purpose at Super has evolved from sports and betting into creating the platform that stretches into the wider world of technology-driven entertainment. With a growing and diverse team of more than 5,000 people, we create immersive, responsible, and personalised experiences for millions of customers worldwide.

Shaping the Future of Play

Everything we do at Super is rooted in doing what is right: for customers, for each other, and for our long-term vision. Our Culture Manifesto is our North Star. It captures our purpose, mission, and the six core beliefs that shape how we think, make decisions, and act every day. Want to explore our culture in more detail? Visit our careers page: super.xyz/careers

Super is committed to the highest standards of compliance, safety, and responsibility. As such, we are active members of the International Betting Integrity Association (IBIA) and the European Gaming & Betting Association (EGBA).

At Super, we operate as a high-performing team. We hire and grow talent based on ability and potential, regardless of background and identity because we know diverse perspectives, drive better performance.