Administrative Assistant (contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary

This is a dynamic and fast-paced administrative role supporting a world-class product design and user experience team responsible for building some of the most widely used digital products in the world. The ideal candidate will serve as a critical operational backbone for a partner-level manager and their broader team, ensuring seamless day-to-day operations across scheduling, logistics, communications, and team coordination. This position demands a highly proactive, detail-oriented professional who can anticipate needs before they arise, manage competing priorities with grace, and communicate effectively with stakeholders at all levels of the organization. This is a hybrid role requiring four days onsite per week, offering the opportunity to be embedded in a collaborative and innovative environment.

Job Responsibilities

• Manage complex calendars for partner-level leadership, including scheduling, prioritization, and conflict resolution
• Coordinate domestic and international travel arrangements, including itineraries and logistics
• Plan, coordinate, and execute meetings, team events, and other departmental activities
• Attend to team requests and follow up to ensure timely resolution and completion
• Support department financial operations, including tracking and processing expenses
• Manage personnel operations including onboarding and offboarding of employees
• Oversee facility operations and coordinate hardware and peripheral ordering
• Learn about team initiatives and prepare materials or logistics in advance of upcoming events
• Complete special projects as assigned by leadership
• Draft and manage communications on behalf of leadership with professionalism and clarity

• Minimum of 5 years of administrative experience required
• Experience supporting senior or partner-level leaders with complex scheduling and calendar management
• Prior experience coordinating events, meetings, or team logistics
• Exceptional calendar management skills, particularly for senior or partner-level executives
• Strong written and verbal communication skills with the ability to interact effectively with stakeholders at all levels
• High degree of proactiveness with the ability to anticipate business needs without being prompted
• Superior attention to detail and organizational skills
• Strong problem-solving abilities with a solutions-oriented mindset
• Ability to thrive in a fast-paced, dynamic, and ever-changing environment
• Demonstrated ability to work independently and manage multiple priorities simultaneously
• Experience coordinating events, meetings, and team logistics

• Location: Redmond, WA (Hybrid: 4 days onsite)
• Duration: 11 months
• Pay Range*: $23.50 - $26.50 per hour
• Weekly Schedule: 40 hours
• Job Status: Non-Exempt
• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you require a reasonable accommodation related to the application or interview process due to a disability, please email [email protected]. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

• We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.