Assistant Manager - Admin

Designation: Sr. Executive/Assistant Manager

Department: Admin

Employment Type: Full Time, Permanent

Location: Hyderabad

Reporting: AGM - Admin

Job Summary

We are looking for a competent and proactive Assistant Manager – Administration to manage and oversee day-to-day administrative and facility operations. The role includes responsibility for housekeeping, vehicle management, MEP services, front office operations, and overall facility coordination to ensure smooth and efficient functioning of the workplace.

Key Responsibilities

• Housekeeping & Facility Management
• Supervise housekeeping operations to ensure cleanliness, hygiene, and upkeep of premises
• Monitor vendor performance and ensure adherence to service standards
• Manage inventory of housekeeping materials and supplies
• Vehicle & Transport Management
• Oversee company vehicles, including scheduling, maintenance, fuel management, and documentation
• Coordinate transportation for employees, visitors, and senior management
• Ensure compliance with safety and regulatory requirements
• MEP (Mechanical, Electrical & Plumbing) Management
• Oversee maintenance and functioning of MEP systems including HVAC, electrical, plumbing, and DG sets
• Coordinate preventive and breakdown maintenance with internal teams and external vendors
• Ensure adherence to safety standards and statutory compliance
• Maintain records of maintenance schedules and service logs
• Front Office Management
• Supervise reception and front desk operations
• Ensure professional handling of visitors, calls, and inquiries
• Maintain visitor logs and security protocols
• Vendor & AMC Management
• Manage vendors and service providers for housekeeping, MEP, security, and other admin services
• Handle contract negotiations, renewals, and performance evaluation
• Ensure timely processing of invoices and payments
• General Administration
• Maintain administrative records, reports, and documentation
• Ensure compliance with company policies and procedures
• Support internal departments with administrative requirements
  

Qualifications & Experience

• Bachelor’s degree in any discipline (Hotel Management/MBA/PGDM preferred)
• 5–10 years of experience in administration/facility management
  

Key Skills & Competencies

Hands-on experience in handling MEP operations is preferred

• Strong organizational and multitasking skills
• Vendor and facility management expertise
• Basic technical knowledge of MEP systems
• Good communication and interpersonal skills
• Proficiency in MS Office